Planning an event in Tucson involves numerous details, and one of the most critical aspects is ensuring adequate sanitation facilities for your attendees. Whether you’re organizing a small gathering or a large festival, having the right number of porta-potties is essential. Here’s a detailed guide on how to determine the number of porta-potties you’ll need and additional considerations for a successful event.
Understanding Your Event Needs
1. Estimate the Number of Attendees: The first step is to estimate the number of people attending your event. This figure will be the basis for all your calculations.
2. Determine the Length of the Event: How long your event lasts significantly impacts the number of porta-potties required. An event lasting a few hours will need fewer units than an all-day affair.
3. Consider the Nature of the Event: Events with food and drinks typically require more porta-potties. For example, if your event involves alcohol, plan for additional units as consumption often increases restroom use.
Using the Porta-Potty Rental Chart
The provided chart is a valuable tool for estimating your porta-potty needs based on the number of attendees and the length of the event. Here’s how to use it:
- Find the Number of Attendees: Look at the left column to locate the approximate number of people expected at your event.
- Match with Event Duration: Follow the row across to the column that corresponds with the length of your event in hours.
- Read the Result: The intersection will give you the recommended number of porta-potties.
For example, if you expect 1,000 attendees for a 4-hour event, you’ll need 8 porta-potties.
Additional Considerations
1. Handicap Accessible Units: For every four regular porta-potties, it’s recommended to include one handicap-accessible unit to accommodate guests with disabilities.
2. Handwashing Stations: To promote hygiene, especially at events involving food, add handwashing stations. Typically, one station per four porta-potties is sufficient.
3. Adjust for Food and Drinks: If your event includes food and beverages, add 15-20% more porta-potties to your total. For instance, if the chart suggests 10 units, plan for 12.
4. VIP Trailers: For special occasions or upscale events, consider renting VIP trailers. These units offer a higher level of comfort and are usually recommended at a ratio of one trailer per 150 people.
Preparing for Delivery and Placement
1. Choose the Right Spot: Select a flat, accessible area for the porta-potties. Ensure the spot is convenient for guests but doesn’t obstruct foot traffic.
2. Clear the Area: Before delivery, clear the designated area of any obstacles, such as vehicles or decorations.
3. Notify Neighbors: If your event is in a residential area, inform neighbors about the placement of porta-potties to avoid any inconvenience.
Planning for Your Tucson Event
Proper planning for porta-potty rentals ensures a comfortable experience for your event attendees. By estimating the number of units based on attendance, event duration, and the nature of the event, and by considering additional factors like handicap accessibility and handwashing stations, you can cover all your bases. Stamback Services is here to help you navigate these decisions and provide reliable sanitation solutions for any event size. Contact us today to discuss your needs and get a personalized quote.
Remember, when it comes to porta-potties, it’s always better to have a few extra than to find yourself in a tight spot!